The following policies and procedures will apply to all data collected in the support and delivery of the SROC annual conference. SROC works in compliance with the Data Protection Act 1998 and subsequently the European GDPR legislation, from May 2018. Any issues relating to data protection and these policies/procedures should be directed to the SROC Steering Group Chair, Mrs. Judith Davison.
- All data acquired from the completion of the SROC delegates booking form, will be deleted at the end of the annual conference. This will take place within 4 calendar weeks from the close of conference. This cleaning process will be undertaken by the Web Master responsible for the SROC site, Phillip Russell-Lacy. This includes all registrations with the SROC website that enables the booking process and documents contained in the delegates PSA.
- An email list of delegates (email address only) for those who have authorised ongoing use of their data, will be retained and held by the SROC Secretary for a 12 month period. This will be used to inform conference delegates of forthcoming SROC networking events or details about the next annual conference.
- Delegates can choose to have their email address shared in the conference delegate listing by opting into this as part of the booking process.
- Post conference, delegates may ask to have their email address removed from the retained mail list. Past delegates should contact any member of the SROC Steering Committee asking that their email address is removed. Contact details of all SROC Steering Committee members is available from the menu option ‘SROC Steering Committee’.
- Delegates may receive marketing material from official SROC exhibitors prior to and following the conference. In each case any such communications will be limited to a single email contact per supplier. This is an agreed arrangement between the SROC Corporate Liaison Officer and each official SROC exhibitor. Delegates can choose to opt-out of receiving this information as part of the booking process.
- Exhibitor data will also be deleted within 4 calendar weeks of conference closure. This cleaning process will be undertaken by the Web Master and Corporate Liaison officers, SROC Steering Committee.
- Remember preferences which have been set
- Remember when you have signed into our site to support your personal account (SPA) information about your conference/study day booking
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SROC Values and Commitment to Delegates
We are committed to providing events in a safe, respectful and productive environment that encourages open dialogue, the exchange of good practice and new ideas and that is free of harassment and discrimination. All delegates are expected to behave professionally and treat others with respect, follow venue rules on venue security of any dangerous situations or of anyone in distress.
It is the policy of the SROC, that all delegates will enjoy an environment free from discrimination, harassment or retaliation. Harassing or offensive behaviour by delegates will not be tolerated. If an individual experiences or witnesses harassment, they should approach any member of the SROC committee (https://sroc.ac.uk/steering-committee) to discuss the incident. All complaints will be treated seriously and responded to promptly. If they feel unsafe, they should follow venue procedures in contacting security.
SROC reserves the right to take any action deemed necessary and appropriate, including refusing or revoking the registration of any individual, without refund, as long as such refusal is consistent with consumer law and SROC policy as advertised in the event registration process.
The opinions and recommendations expressed by delegates and presenters whose input is included in sessions are their own and do not necessarily represent the viewpoint of the SROC committee.
Use of Photographic Images
Attendance at or participation in SROC events and their associated activities constitute an agreement by the delegate to SROC’s use and distribution (both now and in the future) of the delegates image or voice in photographs, videotapes, electronic reproductions, and audiotapes of such events and activities.
Audio, Video and Photographic Equipment
The use of audio, video and other photographic recording equipment by delegates within a presentation is permitted unless otherwise stipulated by a presenter.
Where permission from presenters has been granted, their presentation materials will be published for distribution on the SROC website. However, it is at the contributor’s discretion whether to supply presentations for distribution; all Intellectual property remains with the contributor of the presentation.
SROC selects venues that comply with accessibility laws across the UK. If any participant is in need of special assistance or has any dietary requirements, we strongly encourage notifying us in the relevant section of the registration process. Where we have not been notified in advance, we will do our best to accommodate any requests on the day.
updated: January 2020.
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