Exhibitor Information


The 2019 conference will be held at Cranfield University from Wednesday 24th to 26th April.

Please see the university for location, campus map and travel directions.

Further details and logistical information regarding the exhibition venue will be provided following booking.

Exhibition costs and options

Stand Package £775


  • Exhibition space (2m x 3m)
  • Lunch and light refreshments served during conference hours for up to 2 exhibitors
  • Power and internet connection as standard
  • The opportunity to include a product flyer in the delegate pack
  • A single pre/post-conference e-mail shot to delegates who have agreed to participate

Optional Extras

  • Upgrade exhibitors to full conference delegate place £120 per exhibitor: subject to availability, includes full access to the conference*, the Wednesday evening event and the conference dinner, note accommodation is not included.
  • Conference Dinner £60 per person: All exhibitors not upgrading to full conference delegate are invited to join the delegates at the conference dinner.

Refund Policy:

Payment is due 21 calendar days prior to the conference.

Cancellation prior to the conference (calendar days).

  • up until 21 days = full refund
  • between 14 and 21 days = 50%
  • less than 14 days = no refund


Click here for sponsorship opportunities at the 2019 conference.

Conference raffle

The conference has a long standing and very popular raffle based on a ‘treasure hunt’ exercise. All stands are provided with a ‘clue’ that requires delegates to engage in some conversation before exhibition staff provide them with the necessary information. Before delegates are entered into the raffle, they need to visit and obtain the clues from all stands. It is a much appreciated tradition that suppliers contribute to the prizes for the raffle (e.g. iPads, champagne, wine, novelties, etc.) - which is drawn at the conference dinner. All prizes are publicly attributed to the supplier during the draw.

Stand size

Please note that due to limited space; only standard sized stands (2m x 3m) can be used without prior approval.

Logistical information

Information regarding material deliveries, set-up and break-down arrangements will be e-mailed to exhibitors upon completion of the booking.

Delegate packs

As part of your stand booking you may include a single publicity article (e.g. brochure, leaflet, etc.) and/or item of merchandising in the delegate pack.

Stand allocation and refreshments

Stands will be pre-allocated and marked out accordingly. Refreshments are served near to the exhibition spaces, exhibiting staff (up to 2 per stand) are invited to take lunch and light refreshments with the delegates during the day.


The University and conference accepts no responsibility for lost or damaged items and strongly advises exhibitors to take out necessary insurance cover for items in transit and the usual public liability cover.

Exhibitor Presentations

Subject to availability we can offer exhibitors the opportunity to book an exclusive half hour exhibitor led breakout session on Friday morning.

Beyond this the Conference does not accept breakout session proposals directly from non-university organisations; Higher Education suppliers are welcome to explore options for joint presentations with their university clients.

*Suppliers as delegates

Exhibitors attending as delegates are politely requested to attend conference sessions in audit mode (i.e. as an independent spectator). The conference sessions are designed to encourage open discussion for university staff and whilst hopefully of interest to exhibitors, should not be seen as sales opportunities.


Exhibition bookings will open soon.